Do you know where your documents are?

Take advantage of the ability to create a paperless work environment, gain control of your documents, and diminish the need for file storage space. Provide your organization the opportunity to form a more efficient WORKFLOW processes with advanced technology which supports financial and technical solutions.

KRYSTAL™ DMS communicates and interfaces with financial and administrative systems to provide an integrated environment for processing transactions and performing other actions. So get ready to be able to retrieve multiple documents and files with the click of a mouse. Just a few of the advantages:

• Reduced paper storage space utilizing electronic document storage.
• Customer-defined search criteria.
• Automated document retrieval for convenient and rapid access to files
• Electronically receive and input data into DMS with no human intervention
• Fax to and from DMS with no paper ever created by DMS
• Automated indexing and document storage lightens the workload and maximizes space
• Extensive image annotation capabilities

Our DMS Workflow process is very simple. It provides a capability which allows you to streamline your business process into a paperless document management system.

• Document imaging
• Indexing
• Storage
• Retrieval
• Workflow

We offer KRYSTAL™ DMS as a separate product line to give customers the opportunity to implement improved document control procedures and purchase portions of the systems storage capacity. We also provide customers with the ability to tailor KRYSTAL™ DMS to specifically meet their needs - which results in an improved capability to streamline current manual processes and achieve the objective of a truly paper-free office. We are confident KRYSTAL™ DMS will exceed customers expectations for a document imaging, storage, and retrieval system.

Workflow enables users to define work processes that in turn define document's lifespan and events. Simply put, workflow defines "who, what, when, and how" has to do. A user with privileges to set up a workflow event can either define a new one or select from the process templates one that matches the workflow process to be performed.

Robust Document Management with Version Control
Document Management also enables you to manage document creation and revising. Through a check-out/check-in function, documents can be versioned and multiple revisions of the same document can be stored and archived.

Accessible over the Internet, WAN or LAN
Being a completely web based solution, KRYSTAL™ DMS can be accessed over internet, WAN or LAN. The only client software to view your documents is a standard web browser.

LDAP / Active Directory Integration
KRYSTAL™ DMS is integrated with LDAP, and with Active Directory, to allow you to authenticate user login IDs created in KRYSTAL™ DMS with those already existing in your LDAP / Active Directory database. Hence users need only remember a single user login and password in order to access the various applications in your network environment to which they are authorized.

Multi-Domain functionality
Domains are top-level structural units intended to organize groups of related users and relevant document classes according to their job or business functions.

Document Retention and Ageing
KRYSTAL™ DMS offer you the flexibility to define retention policies that reflect the specific needs of your organization. You can define as many, or as few, retention policies as you need.

File Preview, Mark-up, & Annotations
View, annotate, highlight, and blackout the content of most of industry-standard file formats directly in the web browser without the native applications installed.

Subscriptions & Notification Lists
Subscribe to document classes of interest to receive automatic notification via registered email address in the case of any modifications or specified events.

Task Lists
Use the tasks list to assign a task to a member of your team, specify its due date and priority, and indicate its status and progress. You can easily view all tasks or a selection of tasks, such as just those tasks assigned to you.

Events Lists
Use an events list to post information about dates that are important for your team.

Announcements Lists
Use an announcements list to post news, status, and other short bits of information you want to share with team members. You can set an expiration date for an announcement.

Discussion Boards
Discussion boards provide a forum for conversing about topics that interest your team. For example, you could create a discussion board for team members to propose and discuss team activities.

Template based Access Control
ACL Templates is a smart and easy way to manage the system permission. Administrator can create various ACL Templates and assign rights to these templates for public, users, groups and roles.

Recycle Bin
Enterprise Edition is equipped with Recycle Bin facilities. Administrators can easily view and restore the documents deleted by the users in a single click.

Detailed Audit Reports
At any time, system administrators can review comprehensive system audit reports containing precise and detailed information about all domain activity and resource usage. Trace every system event or operation to it's exact origin to ensure strict compliance with regulatory standards.

Low Startup Cost
Low cost of ownership - an affordable, web-driven solution that doesn't require extensive service, support, networking or user training keeps the total cost of system to a minimum. An affordable web-based solution requiring minimal licensing fees, networking infrastructure or training ensures low cost of ownership.

Platform Independent
KRYSTAL™ DMS software, completely written in JAVA Technologies and supports ORACLE , SQL SERVER and MYSQL etc. on any JAVA enabled Operating System. KRYSTAL™ DMS is built in Java and uses an XML interface to exchange documents. Hence KRYSTAL™ DMS is fully platform independent: all Windows Servers, UNIX Servers and all IBM e-Servers are supported.

Easy to Set-up, Administer & Support
KRYSTAL™ DMS is a complete web-based solution. Hence once it is installed on the server, only software required to use it, is internet browser. KRYSTAL™ DMS software is installed within 5 minutes and does not take more than 30 minutes to configure.

Workflow engine to automate tasks
Automate handling newly created document, review, approve and publish documents on line. Document storage is retrievable within the system. Quick, easy and automatic distribution and notification of approved documents to ensures all employees access to the most current version of documents.