Enterprise Edition - Features

Robust Document Management with Version Control

Document Management also enables you to manage document creation and revising. Through a check-out/check-in function, documents can be versioned and multiple revisions of the same document can be stored and archived.

Accessible over the Internet, WAN or LAN

Being a completely web based solution, KRYSTAL™ DMS can be accessed over internet, WAN or LAN. The only client software to view your documents is a standard web browser.

Microsoft Office and Open Office Document Support - NEW

It supports Microsoft Office and Open Office Documents. Users can now use KRYSTAL™ - Document Viewer to view and annotate documents in Microsoft Office and Open Office Document formats

Global Document Search - NEW

Search across all document classes (folders) and all indexes from a single global search function from within your workspace.

Move Documents - NEW

Users can move a document from one document class to another using this new feature of the system. Users can move the initial version of the document along with all matching index fields from one document class to another.

Export document as PDF - NEW

KRYSTAL™ DMS - Enterprise Edition allows its users to export / download the documents in formats like JPG, PNG, BMP, TIFF, DOC, XLS, PPT etc as a PDF document.

Document Sharing

Save money and time by simply sharing the document using built-in document sharing capabilities. KRYSTAL™ DMS allows users to share documents using email. Users can share document as an email attachment as well as a web-link for a limited period from within KRYSTAL™ DMS

Document Sets

Prepare for meetings and presentation with Document Sets. Create a document set from documents from various document classes and get access to all the documents required for meeting / presenation in a single click.

LDAP / Active Directory Integration

KRYSTAL™ DMS is integrated with LDAP and with Active Directory, to allow you to authenticate user login IDs created in KRYSTAL™ DMS with those already existing in your LDAP / Active Directory database. Hence users need only remember a single user login and password in order to access the various applications in your network environment to which they are authorized.

File Preview, Mark-up, & Annotations

View, annotate, highlight, and blackout the content of most of industry-standard file formats directly in the web browser without the native applications installed.

KRYSTAL™ DMS Enterprise edition uses the powerful KRYSTAL™ Document Viewer to display the documents from the repository.

Template based Access Control

ACL Templates is a smart and easy way to manage the system permission. Administrator can create various ACL Templates and assign rights to these templates for public, users, groups and roles.

Multi-Domain functionality

Domains are top-level structural units intended to organize groups of related users and relevant document classes according to their job or business functions.

Document Retention and Ageing

KRYSTAL™ DMS offer you the flexibility to define retention policies that reflect the specific needs of your organization. You can define as many, or as few, retention policies as you need.

Recycle Bin

Enterprise Edition is equipped with Recycle Bin facilities. Administrators can easily view and restore the documents deleted by the users in a single click using the Recycle Bin module.

Platform Independent

KRYSTAL™ DMS software, completely written in JAVA Technologies and supports ORACLE , SQL SERVER and MYSQL etc. on any JAVA enabled Operating System.

KRYSTAL™ DMS is built in Java and uses an XML interface to exchange documents. Hence KRYSTAL™ DMS is fully platform independent: all Windows Servers, UNIX Servers and all IBM e-Servers are supported.

Easy to Set-up, Administer & Support

KRYSTAL™ DMS is a complete web-based solution. Hence once it is installed on the server, only software required to use it, is internet browser. KRYSTAL™ DMS software is installed within 5 minutes and does not take more than 30 minutes to configure.

Multilingual support

KRYSTAL™ DMS supports international languages like English , French , German, Spanish, & Italian along with Indian languages like HINDI (हिन्दी), Gujrati (ગુજરાતી) , Marathi (मराठी).

Subscriptions & Notification Lists

Subscribe to document classes of interest to receive automatic notification via registered email address in the case of any modifications or specified events.

Task Lists

Use the tasks list to assign a task to a member of your team, specify its due date and priority, and indicate its status and progress. You can easily view all tasks or a selection of tasks, such as just those tasks assigned to you.

Events Lists

Use an events list to post information about dates that are important for your team.

Announcements Lists

Use an announcements list to post news, status, and other short bits of information you want to share with team members. You can set an expiration date for an announcement.

Discussion Boards

Discussion boards provide a forum for conversing about topics that interest your team. For example, you could create a discussion board for team members to propose and discuss team activities.

Detailed Audit Reports

At any time, system administrators can review comprehensive system audit reports containing precise and detailed information about all domain activity and resource usage.

Trace every system event or operation to it's exact origin to ensure strict compliance with regulatory standards.

Low Startup Cost

Low cost of ownership - an affordable, web-driven solution that doesn't require extensive service, support, networking or user training keeps the total cost of system to a minimum.

An affordable web-based solution requiring minimal licensing fees, networking infrastructure or training ensures low cost of ownership.

Workflow engine to automate tasks

Automate handling newly created document, review, approve and publish documents on line. Document storage is retrievable within the system. Quick, easy and automatic distribution and notification of approved documents to ensures all employees access to the most current version of documents.

Our DMS Workflow process is very simple. It provides a capability which allows you to streamline your business process into a paperless document management system.

  • Document imaging
  • Indexing
  • Storage
  • Retrieval
  • Workflow

We offer KRYSTAL™ DMS as a separate product line to give customers the opportunity to implement improved document control procedures and purchase portions of the systems storage capacity. We also provide customers with the ability to tailor KRYSTAL™ DMS to specifically meet their needs - which results in an improved capability to streamline current manual processes and achieve the objective of a truly paper-free office. We are confident that KRYSTAL™ DMS will exceed customers expectations for a document imaging, storage, and retrieval system.

Workflow enables users to define work processes that in turn define document's lifespan and events. Simply put, workflow defines "who, what, when, and how" has to do. A user with privileges to set up a workflow event can either define a new one or select from the process templates one that matches the workflow process to be performed.

Browser Support

The following browsers are supported in KRYSTAL™ DMS -- Enterprise Edition Version 5.0 :

  • Internet Explorer 7.x, 8.x, and 9.x (32 bit and 64 bit)
  • Mozilla FireFox 4.0 and 5.0
  • Google Chrome 10.x to 13.x
  • Safari 5.1 (Tested on Windows & Mac both)