- Home
- Products
- Enterprise Edition
- Features
- Access Control
Enterprise-Grade Access Governance
Secure your sensitive assets with KRYSTAL DMS - Enterprise Edition. Our granular permission architecture and ACL Templates allow you to instantly enforce rigorous access controls across roles, workflows, and document classes—delivering ironclad data protection and seamless compliance without sacrificing operational agility.
Protect Sensitive Assets with Multi-Layered Governance
Enforce absolute file security without restricting operational fluidness. Scale organizational barriers confidently across departments using structured rule templates.
Granular Permissions for Maximum Control
With KRYSTAL DMS, administrators can assign detailed permissions (such as read, write, create, delete, print, revise, annotate, download, and share) to ensure users only have access to the documents they need. This eliminates the risk of unauthorized access to sensitive information.
Flexible Role-Based Access Management
Permissions can be applied on a user, group, or role basis. This ensures that each user or department only sees and interacts with the documents relevant to their role, improving workflow efficiency and security.
Document Encryption for Sensitive Information
KRYSTAL DMS supports document encryption, which ensures that sensitive business information is secure during storage and transmission. This is ideal for organizations dealing with confidential data or regulated industries.
Easy-to-Use ACL Templates
Access control management is simplified with ACL Templates, which allow administrators to easily define access rights for different groups, roles, or individual users. These templates can be assigned to specific Document Classes, making it easier to maintain consistent security standards.
Comprehensive Control Over Document Class Access
Access to documents can be managed on a domain level, ensuring that only authorized users can access document classes or specific workflows based on their roles and privileges. This hierarchical level of security reduces the risk of human error or unauthorized access.
Customizable Access Permissions for Workflows
Customize access permissions to be based on specific workflows or document classes. This ensures that users can only interact with documents during the appropriate stages of the process, maintaining the integrity of the document flow.
A Blueprint for End-to-End Enterprise Safety
Discover how permissions migrate smoothly from initial administrative architecture down to active file verification.
1. Defining ACL Templates
Administrators create ACL Templates, which define the permissions that users or roles will have for documents. These templates can be applied to different document classes or workflows within KRYSTAL DMS. The permissions specified in the template control actions like creating, editing, deleting, and sharing documents.
2. Assigning Permissions
Once the ACL Templates are created, the administrator assigns them to specific users, user groups, or roles. This allows each entity within the system to have a tailored level of access, depending on their needs and responsibilities.
3. Accessing and Managing
When users log into KRYSTAL DMS, the system will automatically check their credentials and permissions based on the templates assigned to them. Only authorized users will be able to access, edit, or download documents, ensuring compliance with organizational policies.
4. Document Encryption
Documents containing sensitive information are automatically encrypted. This ensures that even if a document is accessed by an unauthorized party, the data remains protected.
5. Audit and Tracking
KRYSTAL DMS tracks all user activity, ensuring that any changes to document access or permissions are recorded. This audit trail enhances security by providing a clear record of who accessed what information and when.
Answers to Critical Access Control Queries
Learn more about encryption deployment, bulk provisioning, and real-time document compliance tracking.
Complete Authority Over Your Digital Workspace
KRYSTAL DMS enforces absolute document security by combining granular, role-based access control with robust file encryption and customizable ACL templates. By mapping security rules directly to document classes, it establishes a resilient, compliance-ready framework that effortlessly satisfies strict auditing demands while giving internal teams fluid, secure, and authenticated accessibility.