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Secure and Flexible Document Sharing for Every Need
With KRYSTAL DMS, you can share documents quickly and securely with a few clicks, ensuring that your recipients only have access to the documents they need and that sensitive information remains protected.
Controlled, Audited, and Secure Sharing
Streamline communication with external clients and internal groups securely using
KRYSTAL DMS - Enterprise Edition.
Effortless Sharing
Share documents directly from KRYSTAL DMS without needing to leave the platform. Whether it’s internal team members, clients, or suppliers, sending documents via email has never been easier.
Enhanced Security
With KRYSTAL DMS, you can share documents in a way that ensures sensitive data is protected. Send documents as attachments or secure web-links with restricted access, ensuring that only authorized users can view the content.
Time-Saving Efficiency
Save time by sending documents directly from the system without having to search through files or manually attach them to emails. This streamlines communication and allows you to focus on more important tasks.
Track and Monitor Shared Documents
Keep track of all shared documents, including who shared them, who received them, when they were sent, and how they were shared. This provides a clear audit trail for all document sharing activities, ensuring transparency and accountability.
Role-Based and Domain-Based Security
Ensure that only the right people have access to the documents by using role-based and domain-based security. Restrict sharing based on roles, departments, or external domains to maintain control over who can share what.
Limit Document Access
When sharing documents via web-links, you can control access by setting expiration times. This means recipients will only be able to view the document for a limited time, reducing the risk of unauthorized access.
Information flow streamlined and completely controlled
Choose your method of transmission and monitor data engagement in real time.
1. Sharing via Email Attachment
Share documents quickly by attaching them directly to an email. This method is suitable for internal communications but does not provide the same level of security as sharing via a web-link. Recipients can open the file once the email is received.
2. Sharing via Secure Web-Link
When sharing documents externally or when confidentiality is important, you can share a secure web-link. This link allows the recipient to access a view-only version of the document. You can also set a time limit for access, so the link expires after a specified duration, ensuring the document isn't accessible forever.
3. Tracking Shared Documents
KRYSTAL DMS tracks all shared documents and provides detailed information about who sent the document, who received it, when it was sent, and how it was shared (as an attachment or a web-link). This ensures full visibility and accountability.
4. Real-Time Updates
As documents are shared or accessed, the system updates in real-time, so you always have an accurate view of document sharing activities. You can monitor who has accessed what, making it easier to manage and control the flow of information.
Frequently Asked Questions about Document Sharing
Smart Sharing, Better Collaboration
KRYSTAL DMS - Enterprise Edition streamlines cross-departmental collaboration by enabling secure, permission-controlled document sharing from a centralized platform. By breaking down communication barriers while maintaining strict security permissions and full version accountability, it eliminates file duplication and ensures your teams can work together safely and efficiently.